If you are building a website or redesigning one, chances are Figma is part of the process. This powerful tool has become the go-to for user interface design, wireframing and developer handoff, especially in projects that need flexibility and collaboration.
Now, if you are working with a design agency or freelance web developer, one of the first things they will ask for is access to your Figma files. But how do you do that properly, without emailing login credentials or worrying about people editing the wrong version?
In this guide, we will walk you through how to give an agency access to your Figma account securely, professionally and in a way that keeps your workflow clean and collaborative.
Why Use Figma for Web Projects?
Figma is a cloud-based design tool that allows multiple users to work on a project at the same time. Unlike traditional tools like Adobe XD or Sketch, Figma lives in the browser, so you do not need to download software or worry about version control.
Here is why it is great for agencies and businesses alike:
- Real-time collaboration
- No file saving or sending required
- Version history is automatic
- Simple commenting system
- Works across Mac, PC and even on tablets
If you are building a new website or refreshing your visual identity, chances are your agency already works in Figma. Giving them access just makes sense.
Why You Should Never Share Your Figma Login
Let us get the obvious out of the way: never share your login information.
Why?
- You lose track of who is doing what
- You cannot control permissions
- You cannot revoke access without resetting your password
- You could violate platform terms of use
Thankfully, Figma was built for collaboration. You can invite team members, set permissions and organise projects without giving up control.
What You Need Before You Start
If you're unsure how to structure access or manage creative collaboration, a marketing strategist can help map your design process to broader business goals. Before you send any invites to agencies, check these off:
- You have a Figma account (free or paid)
- You know which project or file you want to share
- You have the agency’s email address (the one linked to their Figma account)
- You have clarity on what level of access they will need, view, comment or edit
Step-by-Step: How to Invite an Agency to Figma
You can share access to an individual file, a folder, or a full team space. We will cover all three so you can pick what works best.
Option 1: Share an Individual File
This is ideal if the agency is only working on a specific project or page.
Step 1: Open the File
Log in at figma.com and navigate to the file you want to share.
Step 2: Click ‘Share’
You will find the Share button in the top right corner of the Figma interface. Click it.
Step 3: Enter the Agency’s Email
In the modal that pops up, enter the agency’s email address.
You will then be prompted to select their access level:
- Can view
- Can comment
- Can edit
For web developers, Can view or Can comment is usually enough. For designers, you will want to choose Can edit.
Click Invite to send the access link.
Option 2: Share a Project Folder
If your design is split across multiple files, say mobile and desktop views in separate files, it makes sense to share the folder they are stored in.
Step 1: Go to Your Dashboard
From your Figma home screen, click on the Projects or Folders section in the left-hand panel.
Step 2: Click the Three Dots and Choose ‘Share’
Find the folder that holds your project. Click the ••• icon next to its name and select Share.
Step 3: Enter the Agency’s Email and Set Permissions
Just like sharing a file, you can grant view, comment or edit access. This applies to all files inside the folder.
This is great for agencies working on larger-scale or multi-phase projects.
Option 3: Add Them to Your Team
If you are on a Figma Professional or Figma Organisation plan, you can invite the agency to your team. This is best for ongoing work and allows full workspace access.
Step 1: Open Your Team Settings
Go to figma.com/files, find your team in the left-hand sidebar, and click the gear icon next to its name.
Step 2: Click ‘Members’
In the team dashboard, select the Members tab and click Invite Members.
Step 3: Enter the Agency’s Email and Choose a Role
Choose one of the following roles:
- Viewer: Can only look at files
- Editor: Can create, edit and share files
- Admin: Can manage billing and team settings
You can also assign project-specific roles for more control.
Click Send Invite.
What Permissions Should You Grant?
Not every user needs full editing power. Here is a simple guide:
When in doubt, start low and scale up. You can always promote users later.
How to Collaborate With an Agency in Figma
Once your agency is in, there are several tools that make working together seamless.
Use Comments
Comments are tied to specific elements. Simply click an element and tap the Comment icon to leave feedback.
Tag collaborators using @theirname so they get notified.
Use Version History
Click File > Show Version History to see who made what change, and when. You can name versions, restore earlier designs, and avoid messy rework.
Set Up Prototypes
If you want the agency to understand how the design flows, use Figma’s built-in prototyping tool to link buttons and pages. It is especially helpful for web developers replicating interactions.
How to Remove or Edit Access Later
Circumstances change. If your project ends or you need to shift agencies, Figma makes it easy to adjust permissions.
To Remove Someone From a File:
- Click Share
- Find the person’s email
- Click the dropdown and select Remove
To Downgrade Access:
- Follow the same steps
- Change their role from Editor to Viewer or Commenter
Changes take effect immediately.
Common Mistakes to Avoid
Giving Full Edit Access to Everyone
This can lead to unwanted design changes. Assign edit access only to those working on layouts.
Forgetting to Remove Old Users
Check your user list every few months and remove anyone who no longer needs access.
Poor File Naming
If you are sharing multiple designs, give them clear names like “Homepage v2” or “Mobile Menu Draft”.
Ignoring Version Control
Label your major changes so you can roll back easily if needed. It saves time and headaches.
Do You Need a Web Developer?
For ongoing support and UI-focused implementation, working with freelance marketers who understand Figma and front-end development can keep your projects moving fast. To turn those designs into a responsive, SEO-friendly, and high-performing site, you will need a skilled web developer.
Here is how a developer can help:
- Turn Figma files into clean, fast-loading code
- Build responsive layouts across devices
- Integrate with platforms like Shopify, WordPress or Webflow
- Optimise images and media for speed
- Add interactivity and animations
- Ensure accessibility and mobile performance
With Figma access, a developer has everything they need to bring your vision to life.
Need to Hire a Web Developer?
We match businesses like yours with experienced, reliable web developers who speak Figma and code fluently. Whether you are launching a brand-new site or rebuilding an old one, we will connect you with the right person for the job. Hire a web developer today from Cemoh and watch your designs turn into a fully functional, beautiful website.