Events Coordinator

Contract | Part-time to Full-time | Brisbane-based with travel

The Opportunity

This is a standout contract opportunity for an experienced Events Coordinator to play a key role in delivering two major, high-profile events for a global enterprise software company.

The role starts part-time (2–3 days per week) in early August 2026, ramping up to full-time from October 2026. The initial contract runs through to March 2027, with strong potential to extend for a further 12 months as the next event cycle kicks off immediately after.

You'll be working on events of genuine scale — think 1,600 global staff converging on Brisbane for a three-day company kickoff, followed by a multi-city customer roadshow spanning Australia, New Zealand and the UK.

The Events

Company Kickoff (CKO) — February 2027

The company's flagship internal event, bringing together approximately 1,600 staff from around the world to Brisbane for a three-day program. Coordination responsibilities include accommodation, flights, transfers, and stream assignments for all attendees.

Showcase — October 2027

A customer-facing roadshow taking the event on the road across Brisbane, Sydney, Melbourne, Auckland and London, with 500–700 customers attending each location.

What You'll Do

• Manage complex attendee databases across both events — accommodation, flights, transfers, stream allocations

• Support end-to-end coordination of internal and external events, both in-person and virtual

• Liaise with venues, suppliers, external event managers and internal stakeholders

• Assist with scheduling, preparing briefs, and tracking deadlines

• Prepare and maintain event documents, including run sheets, checklists and reports

• Keep the corporate events calendar up to date

• Support post-event activities, including feedback collection and evaluation

• Work across multiple internal teams and regions to support event delivery

• Help identify opportunities to improve brand presence at events

What We're Looking For

• Strong database management skills — this is central to the role

• Advanced Excel skills and comfort working with large, complex spreadsheets

• Experience with event management software (the company uses Swoo; similar platform experience is fine)

• Highly organised with exceptional attention to detail

• Able to juggle multiple priorities and deadlines without dropping the ball

• Strong communicator — confident working with internal teams and external stakeholders

• Tertiary qualifications in Events Management, Hospitality or a related field preferred

• Background in hospitality, travel, hotels or events is an advantage

• Proactive mindset with a willingness to learn and improve processes

• Basic understanding of event budgeting

Contract Details

• Start date: Early August 2026

• Phase 1: Part-time (2–3 days per week), August–September 2026

• Phase 2: Full-time, October 2026 – March 2027

• Equivalent annual rate: up to $80,000 (pro-rated during part-time phase)

• Reports to the Events Manager

• Potential to extend to an 18-month engagement based on performance

If you're a detail-oriented events professional who thrives on large-scale logistics and loves the energy of major events, we'd love to hear from you.